Conference Management

Our team will customize our event management services to meet the needs of your organization. Here are some of the ways we can help:

Hotel Services

  • Site selection
  • Budget development
  • Meeting room requirements
  • Audio visual requirements
  • Food & beverage requirements
  • VIP services
  • Hotel reservation/housing

Registration Services

  • Coordinate and develop conference marketing and registration forms
  • Design and print badges
  • Design and print session and/or meal tickets
  • Design an online registration and marketing system
  • Develop financial reports
  • Coordinate on-site registration, including on-site credit card processing
  • Develop and/or coordinate attendee packets
  • Coordinate program design and printing
  • Continuing education tracking
  • Continuing education transcripts (including online access)
  • Attendance certificates

Exhibition Management

  • Trade show coordination
  • Develop marketing materials
  • Floor plan designs, including exhibitor placement
  • Fire marshall approval
  • Decorator or service contract selection and supervision
  • Signage
  • Exhibitor space sales
  • Coordinate vendor registration

Meeting Management

  • Online speaker abstract system, including acceptance/decline emails
  • Speaker management, including program descriptions, honorarium/expense, travel, hotel, and AV processing
  • Marketing plan
  • Brochure development
  • Facilities coordination
  • Board/Committee meeting coordination

Outside Services Coordination

  • Decorators
  • Audio visual contractors
  • Rental car agency
  • Official airlines
  • Destination management company